SWORN TRANSLATION / LEGAL TRANSLATION & LEGALIZATION DOCUMENT

SWORN TRANSLATION | LEGAL TRANSLATION & LEGALIZATION DOCUMENT

SWORN TRANSLATION

A sworn translation (also called a public, legal, official or certified translation) of a document is endorsed by the signature and seal of a Sworn Translator who is authorized by the Foreign Office to translate official documents. These translations are regarded as having formal status by the authorities.

WHO ARE SWORN TRANSLATORS?

A sworn translator is someone who is authorized by the Foreign Office to translate official documents. Accredited translators and interpreters are known by different official names according to the country

The name and details of a sworn interpreter are registered in the Office of Language Interpretation in Indonesia, and in the regional office of the District Council. By signing and sealing, the translator assumes responsibility for the document.

A sworn translation is different from a normal translation insofar as it is signed and sealed by a sworn translator and is therefore regarded as having official and formal status by the authorities. Furthermore, sworn translations can only be provided in hard copies, given that they need to be signed and stamped by the translator.

However, the original documents can be passed on in any form (email, fax, etc.). Although sworn translations can be made on stamped paper, this is not a requirement of the Foreign Office, and these days it is hardly used. In addition, it can be accompanied by additional documents,

Each sworn translation needs to carry a certificate whose signature and seal have been registered by the Foreign Office through the District Council of the region in which the translator works.

THE FORMAT OF A SWORN TRANSLATION

Sworn translations ought to contain the signature and seal of a sworn translator: Signature: Mr / Mrs (name and surname), Sworn Interpreter of (language), certifies that the present document is a faithful and complete translation into (destination language) of a document originally written in (language of the original). In (location), on (date).

WHEN IS A SWORN TRANSLATION REQUIRED?

A document that is written in a foreign language and presented to official bodies (e.g. administrative bodies, a university, a court, a notary) is normally accompanied by an exact Sworn Translation of the original text. In this case, a sworn translator is required.

On the other hand, a sworn translation can be used to guarantee the accuracy of the information translated, given that a sworn translator takes responsibility for the translation with his/her signature and seal.

WHICH DOCUMENTS DOES A SWORN TRANSLATOR USUALLY TRANSLATE?

Many institutions require a sworn translation when dealing with documents in a foreign language. For example, when validating a foreign university degree in the Ministry of Education, a sworn translation is required. Another time when sworn translations are needed is when studying abroad, where it is necessary to present an academic record, which should be certified by a sworn translator.

In the case of marrying abroad, a sworn translation of the birth certificate of the foreign spouse(s) is usually required. In the world of business, there are many cases in which a sworn translation is needed, for example, when a company has commercial relations abroad, it is commonplace to require a sworn translation of the certificate of incorporation, statutes, and other internal documents.

LEGALIZATION DOCUMENT

Document legalization is required when Indonesian official documents, issued by the Indonesian government, are to be used abroad for official purposes, often related to immigration procedures of Indonesian nationals who are intending to work / live in a country abroad.

Indonesian documents need to be legalized by the Indonesian government. By legalizing a document, the Indonesian government confirms the legal status of the documents.

Documents which are often required to be legalized are:

Marriage certificate
Education diploma
Reference letter
Police clearance
Birth certificate
Passport

Besides the documents mentioned above there are many other documents which may require document legalization, depending on the request from the country abroad.

Procedure of Document Legalization

The process for legalization depends on the type of document to be legalized. Document legalization generally consists out of multiple steps. By way of example, the legalization of a marriage certificate

Requires the legalization at the following bodies:

The Ministry of Religious Affairs
The Ministry of Law and Human Rights.
The Ministry of Foreign Affairs
The Embassy of the foreign country in Indonesia

Before legalization of the Indonesian marriage certificate at the Ministry of Law and Human Rights and the Ministry of Foreign Affairs, the marriage certificate needs to be translated into English and/or the language of the country abroad by a sworn translator.

After the legalization by the Indonesian government bodies of both the Indonesian version and the English (and/or the language of the country abroad) version of the marriage certificate is completed, both versions of the marriage certificate need to be legalized by the embassy of the country where the documents are to be used.

Depending on the type of document legalization and the country abroad, the legalization of documents generally takes around 3 to 4 weeks to process.

Legalization of Certificate Issued by Civil Registry at Ministry of Law & Human Right, Ministry of Foreign Affairs and Embassy:

Original document issued by Civil Registry as: Marriage Certificate, Birth Certificate, Divorce Certificate, Single Status Certificate.
Copy passport / ID Card (KTP) of the holder.
Copy passport / ID Card (KTP) of parents for Birth Certificate of mixed married.
Excerpt of Judicial Order to legalized Divorce Certificate.
Specimen signature of officer who signed the Certificate. Required if the officer who signed the certificate / document not yet registered at Ministry of Law & Human Right.
Certificate no Impediment to Married issued by Consulate/ Embassy for foreign and Certificate of Single Status for Indonesian to legalized Marriage Certificate.

Legalization of Marriage Book at Ministry of Religion, Ministry of Law & Human Right, Ministry of Foreign Affairs and Embassy:

2 Original Marriage Book issued by Religion Affairs Office (KUA).
3 Copy of Marriage Book and legalized by relating Religion Affairs Office (KUA).
Certificate no Impediment to Married issued by Consulate/ Embassy for foreign and Certificate of Single Status for Indonesian to legalized Marriage Certificate.
Copy of Certificate / Statement to embrace Islam
Copy Divorce Certificate / Death Certificate / Civil Status issued by Civil Registry / Religion Affairs Office (KUA) / Courts.
Copy passport / ID Card (KTP) of the holder.

CONTACT OUR CONSULTANTS

Chat Now